Archive for September 2014

Footnotes in PageMaker

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<span style="font-family: 'Trebuchet MS', Helvetica, sans-serif; font-size: 12px; line-height: 16px;">Unfortunately, PageMaker does not do footnotes. We've been asking for years, but Adobe hasn’t implemented it. If you'd like to request this feature, the address for Adobe's Feature Request page is</span><a href="http://www.adobe.com/support/feature.html" style="font-family: 'Trebuchet MS', Helvetica, sans-serif; font-size: 12px; line-height: 16px;">http://www.adobe.com/support/feature.html</a><span style="font-family: 'Trebuchet MS', Helvetica, sans-serif; font-size: 12px; line-height: 16px;">.</span></h1>
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Now the tips.</div>
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You can use the text wrap feature to facilitate placing footnotes at the bottom of the page. This takes advantage of the ability to wrap text around a text block once it has been grouped. This technique is described in more detail in the tip “<a href="http://www.makingpages.org/pagemaker/tips/dropcaps.html">Easy Drop Caps</a>.”</div>
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Start by drawing a box the width of your text column and move it to the pasteboard. This will be your guide for sizing the footnotes.</div>
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Next, put all your footnotes in a story on the pasteboard. Put them in a new story, or just flow them from the end of the story (endnotes) to the pasteboard. Make the width of your windowshade equal to the text width. (In 6.5 a frame should work as well). Apply an appropriate style to the notes. I make mine left justified and a few points smaller that the main text, and add a paragraph rule at the top that's about half the width of the paragraph.</div>
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Find the first footnote reference in the text and determine how many notes go on that page. Roll up the windowshade on your footnotes so that number of notes appears, click the bottom (+) and reflow the rest of the notes into a second story the same width. In the first story, replace the paragraph break(s) between the notes with line breaks so the paragraph rule only appears at the top of the entire block.</div>
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Click the first story (with the footnotes you're ready to place) and GROUP it (Arrange > Group). Select Text Wrap and choose the appropriate boxes (Wrap Option: rectangle, Text Flow: column break) and standoff (I recommend 0p all around except 1p top). Move the grouped notes (you should see the dotted lines for the text wrap) onto your main document window so it aligns with the bottom of the page. (This step could be scripted, if you're clever) and watch in amazement as the text wraps around the notes to the next column/page.</div>
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Repeat as necessary for the rest of the notes.</div>
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One problem this doesn't address is large notes which can flow over several pages, which could cause body copy to reflow. The note itself can be sized when placed, but manual intervention will be needed if the note is edited.</div>
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Another problem is adding, deleting, or otherwise changing the footnote <i>references</i>. Many large projects can have hundreds of footnotes, and deleting or moving one won't renumber the rest. The answer is a script. Jonathan G. Bressel <<a href="mailto:bressel@sefer.org">bressel@sefer.org</a>> has written NoteMaker, a shareware script to help automate footnote and endnote production in PageMaker. It's not perfect, but it's better than doing it by hand! It works by running through your document on command, changing all note references so they are numbered in order. Some caveats from his Readme document:</div>
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NoteMaker does not distinguish between the superscripted footnote reference numbers in your text and the superscripted numbers in your footnote list unless you:</div>
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1. Tell NoteMaker to process only those pages excluding the final footnote list pages. The relevant buttons are on the "Range" window, or</div>
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2. Define a style (say "Footnote list") and apply it to the paragraphs of the final footnote list pages. Then, tell NoteMaker to process only authorized styles and be sure to include "Footnote list" as an authorized style. Also, be sure to check the "Include [no style] text with authorized" checkbox if your standard text has no style attached to it. The relevant buttons are on the "Style" window.</div>
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E-mail Jonathan for an evaluation copy of the script. He will e-mail you back the script and a set of instructions.</div>
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These tips will help you, but Adobe needs to build a simple database into PageMaker to make footnotes part of the program. I foresee a deadline when I've changed a lot of copy and forgotten to rerun the script and the footnotes aren't renumbered or rearranged, or a case where the footnote reference falls near the bottom of the page and placing the footnote itself causes the footnote reference to flow onto the next page.</div>
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Nothing can replace careful production and a sharp eyed proofreader, but Adobe could greatly simplify our lives by integrating footnotes into PageMaker 7.0!</div>
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Footnotes in PageMaker

Unfortunately, PageMaker does not do footnotes. We've been asking for years, but Adobe hasn’t implemented it. If you'd like to request this feature, the address for Adobe's Feature Request page ishtt…

05 Sep 2014

create pdf in pagemaker

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> When I try to create the file, the first two</div>
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> lines in the Create Adobe PDF window are grayed out. So I CANNOT</div>
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> select the button _Distill Now_ or the box _View PDF Using: _. The</div>
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> HELP button says Distiller must be installed; it is (from the</div>
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> PageMaker CD.) Am I missing something else that should be installed?</div>
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Here's what I did: I installed PageMaker 6.0 on a new computer and tried "Create PDF." Why put it in the menu is the installer doesn't install Distiller, right?? Well, it's in the menu whether Distiller is installed or not, so I got the same error Gretl got. Then I installed Distiller. (This was troublesome since it uses a DIFFERENT SERIAL NUMBER THAN PAGEMAKER!) Still a greyed-out "Distill Now." So I opened both PageMaker *and* Distiller (buy the RAM to do this now -- it's as cheap as it's ever been!) and tried again and it worked. Finally I quit everything and started PageMaker again and this time "Distill Now" was available -- PM had "learned" Distiller was there.</div>
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(By the way, using Acrobat's compression and bitmap downsampling ability, my test PDF from earlier this afternoon (a 5x7 page with text overlaid on a Photo CD picture) shrank from 3.4 MEGABYTES to 66k -- even thoughI had included the two fonts I used! I told distiller to downsample the color bitmap from 300 dpi to 100 and to use JPEG compression.)</div>
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I have attached the relevant FaxYI note from Adobe. Note that it contains three minor errors:</div>
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<li style="text-align: justify;">Under System 7.5.3 rebuilding the desktop no longer loses Finder comments</li>
<li style="text-align: justify;">On a Power Mac with Virtual Memory on, PageMaker only requires 5618k of RAM. VM is very fast under 7.5.3, so with VM on and set to 20MB or above, you should have enough RAM to run PageMaker and Distiller together.</li>
<li style="text-align: justify;">Distiller *prefers* 8MB but the *minimum* is 6MB.</li>
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create pdf in pagemaker

> When I try to create the file, the first two > lines in the Create Adobe PDF window are grayed out. So I CANNOT > select the button _Distill Now_ or the box _View PDF Using: _. The > HELP button sa…

05 Sep 2014

Adobe Page maker

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<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px 0px 8px; padding: 0px; vertical-align: baseline;">On a Master Page, click on the page or draw a text block where you want to insert a page number.</li>
<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px 0px 8px; padding: 0px; vertical-align: baseline;">At the point where you want the page number type Ctrl + Alt + P (Windows) or Command + Option + P (Mac).</li>
<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px 0px 8px; padding: 0px; vertical-align: baseline;">Repeat Step 2 on the opposite Master page.</li>
<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px 0px 8px; padding: 0px; vertical-align: baseline;">A page number marker will be on each master page -- LM on the left master, RM on the right master.</li>
<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px; padding: 0px; vertical-align: baseline;">Format the paragraph and page number marker as necessary including adding additional text before or after the page number marker.</li>
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<span style="background: 0px 0px; border: 0px; box-sizing: border-box; font-weight: 700; margin: 0px; padding: 0px; vertical-align: baseline;">Tips:</span></div>
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<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px 0px 8px; padding: 0px; vertical-align: baseline;">Elements on the Master page are visible but not editable on all foreground pages. You'll see actual page numbers on the foreground pages.</li>
<li style="background: 0px 0px; border: 0px; box-sizing: border-box; margin: 0px; padding: 0px; vertical-align: baseline;">To omit a page number on some pages turn off display of master page items for that page or cover the number with a white box or create another master page set for pages without page numbers.</li>
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Adobe Page maker

On a Master Page, click on the page or draw a text block where you want to insert a page number. At the point where you want the page number type Ctrl + Alt + P (Windows) or Command + Option + P (Mac…

05 Sep 2014